PURPOSE OF THE JOB 

The role will provide administrative and secretarial support to the Chief Executive: Marketing (CEM). This role involves managing the CEM's schedule, coordinating meetings, handling correspondence, and performing various administrative tasks.

KEY RESPONSIBILITIES 

Calendar Management:

• Coordinate and manage the CME's schedule, including scheduling meetings, appointments, and travel arrangements.

• Prioritize and organize the CEM's daily agenda to ensure efficient time use.

Communication Management:

• Act as the primary point of contact for internal and external communications on behalf of the CME.

• Screen and manage incoming emails, phone calls, and correspondence, responding or redirecting as necessary.

Meeting Coordination:

• Arrange and organize meetings, conferences, and events, including preparing agendas, taking minutes, and coordinating logistics.

Travel Arrangements:

• Handle all travel arrangements for the department, including booking flights, accommodations, transportation, and visa arrangements.

• Prepare detailed travel itineraries and provide necessary documentation.

Administrative Support:

• Assist in preparing reports, presentations, and other documents as requested.

• Manage expense reports and reimbursements promptly.

• Maintain a record of all IT and office equipment

• Processing payments of invoices for the marketing department (excl. advertising accounts) on SAP